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sort a long numbered list with multiple lines in word


Fialno
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hi,

 

I create a long numbered list with multiple lines in Word document, like this:

1. C
SAMPLE1
2. A
SAMPLE2
3. D
SAMPLE3

And I want to sort them by the first line by text. So I select them and choose sort by text, they just become like this.

1. A
2. C
3. D
SAMPLE1
SAMPLE2
SAMPLE3

But actually I want to sort them like below.

1. A
SAMPLE2
2. C
SAMPLE1
3. D
SAMPLE3

How can I do this? Any ideas? Thank you !

 

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Not sure if you can if the lists are not in a table.

It's also going to depend on the actual data source and the formatting of the imported data, or if the data was copied and pasted from somewhere else and you've pasted it with original formatting etc......

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As Nigsy said, it's all in how the list was made. You need soft returns rather than hard returns.

 

Type it like this:

 

Click on Numbered list

Type C shift+enter (soft return)

Type Sample1 enter (hard return)

Type A shift+enter

Type Sample2 enter

Type D shift+enter

Type Sample3 enter

 

The sorting thinks that each hard return ends a paragraph that needs sorting. It will ignore the soft return.

 

If you are not typing the list because it already exists... you will have to delete all the problematic hard returns and replace with soft returns.

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Hi,

 

As Tomk_ metioned above, it may caused when you press “Enter” to jump to the next line. you need to press “Shift+ Enter” instead of “Enter” at the end of the first line.

 

Or you can sort list entries in a table.

 

1. Select the list and click “Insert” tab.

2. Next click “Table” and choose “Convert Text to Table” option.
3. In the dialog box open, set column number for “1’.
4. Then select “Paragraphs” for separator and click “OK”.
5. Select the first two rows which all belong to entry one. right click and choose “Merge Cells”. Repeat the merging operation until each entry occupies just 1 row.
6. then sort them in table.
Here is the article I find this way, you can see for more details
Hope it helps
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